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Administrative Assistant

Job Overview

Job Title: Administrative Assistant for Real Estate Transaction Management

Location: USA (Remote)

Job Type: Full-time- Independent Contractor

Are you an organized and detail-oriented professional who thrives in a fast-paced environment? Are you passionate about real estate and possess excellent administrative skills? If so, we have an exciting opportunity for you! We are a small group of real estate agents who are seeking a skilled Administrative Assistant to join our team and provide support in real estate transaction management, email and calendar management, lead generation, and social media management.


  • Assist with real estate transaction management, including preparing contracts, coordinating inspections, and ensuring timely completion of paperwork.
  • Manage and organize email correspondence, respond to inquiries, and maintain an organized filing system.
  • Efficiently handle calendar management, schedule appointments, and coordinate meetings for team members.
  • Assist in lead generation efforts by conducting market research, managing databases, and following up on potential clients.
  • Handle social media management, including creating and scheduling engaging content, responding to comments, and analyzing performance metrics.
  • Provide general administrative support, such as data entry, preparing reports, and assisting with special projects as assigned.


  • High school diploma or equivalent; additional education or certification in real estate or administration is a plus.
  • Proven experience as an administrative assistant or similar role, preferably in the real estate industry.
  • Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
  • Proficiency in email and calendar management tools, such as Microsoft Outlook or Google Workspace.
  • Familiarity with lead generation strategies and social media platforms.
  • Attention to detail and ability to maintain confidentiality.
  • Proficient in using standard office software, including Microsoft Office Suite.

We offer a supportive work environment, and opportunities for growth within the company. If you are eager to contribute your skills to a dynamic and fast-paced real estate team, we would love to hear from you!

To apply, please submit your resume and a cover letter outlining your relevant experience. Please include "Administrative Assistant Application" in the subject line. We will review applications on a rolling basis until the position is filled.

We appreciate all applications, but only candidates selected for an interview will be contacted. Thank you for your interest in joining our team!




  • Admin Assistant
  • Data Entry
  • Email Management
  • Excel


  • Real Estate Virtual Assistants


  • Administrative service
  • Transaction Coordinator
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